Virtual Office

A virtual office address can be used in a variety of ways, depending on the needs of the business. Here are some common ways to use a virtual office address:

  1. Mail Forwarding: The virtual office provider will receive mail on behalf of the business and forward it to the designated address.
  2. Business Correspondence: The virtual office address can be used as the official business address for all correspondence, including business cards, letterhead, and websites.
  3. Registered Business Address: The virtual office address can be used as the registered address for the business, for legal and regulatory purposes.
  4. Professional Image: The prestigious location of the virtual office address can help to enhance the company’s reputation and credibility.
  5. Meeting and Conference Facilities: Many virtual office providers offer meeting and conference rooms, which can be rented as needed.

Policy around Addressing Mail for Virtual Office Services:

  1. One Account Rule: Each Virtual Office account can have one entity name and one personal name associated with it. For example, a client can use their business name “XYZ LLC” and their personal name “John Doe” under the same account.
  2. Separate Accounts for DBAs: If a client operates multiple businesses under separate Doing Business As (DBA) names, each DBA will be treated as a separate account.
  3. Personal Name as Separate Entity: Clients cannot use their personal name as another business entity under the same account. For example, if a client has a business name “XYZ LLC” and a personal name “John Doe,” they cannot use their personal name with additional designations (e.g., “John Doe LLP”) as a separate entity under the same account. However, using their personal name without any additional designations (e.g., “John Doe”) will be accepted as part of the same account.
  4. Not for Personal Use or DMV: The Virtual Office address should not be used for personal purposes, including personal mail, DMV registrations, or any other non-business-related matters.
  5. Primary Use of Business Location Address: The Virtual Office address provided will be used primarily for official business purposes, including receiving mail and packages related to the client’s business operations.
  6. Remote Clients with Mail Forwarding: Remote clients with mail forwarding services are advised not to use the Virtual Office address for online shopping. Packages shipped to this address will not be forwarded, and clients may not receive their items.
  7. Local Pickup Clients: Clients using the Virtual Office address for local pickup are instructed to use the business address only for business-specific purposes. This includes items related to the client’s business operations, not for shipping general office supplies.